Terms and Conditions of Hire

Island Marquees Ltd Undertakes

1. To carry out a site inspection, when considered necessary, and following an acceptable quotation, to deliver the equipment on the delivery date and to proceed to erect it in accordance with the agreed contract for use. Lighting and heating and other ancillary equipment will be subcontracted to professionally qualified professionals. In the case of furniture Island Marquees Ltd will deliver only. The arranging of furniture will be the hirer's responsibility.

2. To dismantle and remove the equipment from the site on the contracted removal date. In the case of bad weather or reasons outside and beyond Island Marquees control, Island Marquees Ltd will endeavour to remove the equipment as soon as possible after the contracted date, normally within 5 working days.

The Client undertakes
3. To pay the deposit, this being an agreed % of the accepted contract price on confirmation of the order and to pay the balance within 7 days before the erection of the equipment.

4. To pay interest at 4% per annum above Barclays Bank base rate on all monies outstanding.

5. To ensure for a smooth operation, provide Island Marquees Ltd with an accurate plan of the site showing all relevant services and any apparent obstacles, which may affect the erection of the equipment. The plan should show the position on the site on which the equipment is to be erected, and to advise Island Marquees Ltd of any alterations on the site of which it is aware that may take place after the date that the plan is provided.

6. To give notice to or obtain any necessary permits from local authorities and or the site owners prior to erection.

7. If any part of the equipment includes electrical apparatus to provide such, safe and approved power points or supply as may be reasonably required by Island Marquees Ltd within 10 metres of the equipment.

8. Not to enter the equipment while it is being erected by Island Marquees Ltd.

9. To keep any part of the equipment tent or marquee completely closed and secure and any door or opening securely fastened closed when not in use.

10. During the hire period to be responsible for the maintenance and safe custody of the equipment and to reimburse Island Marquees Ltd for any loss or damage occasioned thereto (fair wear and tear excepted).

11. Not to use any lighting, heating, cooking or other gas or electrical appliances of any kind without the previous consent of Island Marquees Ltd.

12. To heat the interior of the equipment to not less than 12 degrees centigrade in the event of snow or should snow be forecast. To vacate the marquee should the winds exceed 60 m.p.h.

13. Not to tamper with the structure or any part of the equipment and in particular not to affix or suspend from the equipment any item whatsoever without the company’s prior written consent.

Variations
14. The price is based on the assumption that the client provides a firm and level site of turf or hard standing free from flooding, trees and overhead obstructions and that the surface is able to withstand stakes or being drilled to take holding down bolts.

Understandings
15. Island marquees will use its best endeavours to supply the client with the equipment ordered. Where this is not possible Island Marquees Ltd will notify the client as soon as possible, of any alterations to the design and specifications of the equipment and where the alteration is fundamental the client may terminate this contract and any deposit paid will be refunded.

16. The price does not include making good any repairs to the site including holes left by stakes or bolts, unless caused by negligence of Island Marquee’s Ltd employees, agents or contractors. However Island Marquees Ltd will make reasonable efforts to leave the site clean and tidy as found.

Cancellation
17. Either party shall have the right to terminate this contract without penalty, providing such cancellation is in writing and received by either party within 28 days from the date of the hire period. In the event of such termination by either party Island Marquees Ltd shall refund to the client all sums paid by the client to Island Marquees Ltd by way of deposit or other wise.

18. Once the period of 28 days (as above) has been passed should either party cancel the contract, compensation will be paid of 50% of the price.

19. If the client cancels pursuant to the preceding clause and Island Marquees Ltd is able to re-let the equipment then the client shall only pay a reasonable administration charge.

Exclusion of liability
20. Island Marquees Ltd will make every effort to complete the erection of the equipment before the commencement of the hire period, provided that the client has complied with undertakings set out above. If the equipment is not erected before the commencement of the use period the client shall have the rights to withdraw and Island Marquees Ltd shall return all monies paid. If the equipment is not erected because of delays due to weather or other circumstances beyond its reasonable control Island Marquees Ltd shall not be liable to pay further compensation to the client.

21. Island Marquees Ltd will take all reasonable care to avoid any damage to the clients own equipment but cannot be responsible for any loss suffered by the client in respect thereof, other than as a result of the negligence of Island Marquees Ltd employees, agents or contractors.